Committee Vacancy: Secretary

This role profile is also available as a video on the CILIP NE RMN YouTube channel. 

Purpose of role: 

A voluntary position responsible for administrative matters for the CILIP North East Regional Member Network Committee

Knowledge, Experience and Attributes

Essential:

• Membership of CILIP
• Knowledge of the information profession through work in a library, KM or related service area within the last two years
• Communication and interpersonal skills

Desirable:

• Experience of planning and delivering events

Responsibilities:

• To be the contact for CILIP North East Member Network Committee (CILIP NE), receiving and responding to correspondence as appropriate including regularly checking the Secretary email account.
• To attend and service committee meetings and AGMs in arranging meetings in advance, preparing agendas with appropriate documentation in a timely manner before each meeting, circulating minutes promptly after meetings, and ensuring these are uploaded to the shared CILIP NE Google Drive.
• In conjunction with other officers organise the AGM and produce the yearly business plan and annual report. 
• Work with other committee members to coordinate, organise and publicise events, organised on behalf of the CILIP NE.
• To keep informed and advise the Committee on issues relating to regulations, and guidance governing Member Networks. 
• To undertake appropriate administrative tasks such as keeping the CILIP NE Google Drive organised, maintaining effective records for CILIP NE and managing the committee JISC mailing list. 
• To liaise with CILIP Member Networks and inform them of any changes to Officer and Committee roles.
• To promote the membership and benefits of the Member Network and CILIP within the library and information profession.

Time Commitment

• It is anticipated that you attend all committee meetings (up to 6 per year) including the Annual General Meeting.
• Most meetings are currently held online. We have an in person planning meeting each summer.
• Committee members are expected to be proactive and to participate in committee discussions between meetings and events.
• The amount of time this role takes up will vary and may be 1-4 hours per week and during certain times of the year may increase. 

Benefits to joining the committee

• Discount on CILIP membership for Regional Member Network Committee Members
• Flexible working and online meetings
• Travel expenses for committee business
• Social opportunities with fellow committee members
• Evidence for Professional Registration and CV

If you’re interested in this opportunity but are not yet a CILIP member please get in touch and we’ll have a chat with you about it. chair.ne@cilip.org.uk.

How to Apply

Please contact us by email chair.ne@cilip.org.uk. We accept applications in written, video or audio format.

Applications should include:

• A short statement or video/audio demonstrating how you meet the knowledge, experience and attributes for the role
• Written submissions should be no more than 500 words. Video submissions should be less than 5 minutes?
• There are no interviews for this role - the panel will review submissions and select based on the applications that we receive.

Applicants are encouraged from all sectors. CILIP is committed to championing diversity, inclusion and representation. We particularly welcome applications from ethnically diverse, disabled, and LGBTQ+ professionals who have historically been under-represented on our committees.  

We’d also like to encourage colleagues from public, school, prison, corporate and government libraries to apply to develop the representation of the North East Committee.